TCS DOCUMENT CHECK!!

The most time-consuming part of joining TCS is it’s documentation! Trust me, it just appears to be mountainous!! It actually isn’t…with the right timing and guidance! This is just a general guide to the new ILP candidates. You should always strictly  follow your annexure! 😛

Never hurry with the documentation!! You never know when TCS changes the formats. So wait and watch what others are doing. Call up the helpline or your ILP coordinator (if your ILP location is particularly strict about certain formats) and clear your doubts! I think calling up or mailing the ILP coordinator clears your doubts in a major way! 😀

Download the word format of the Service Agreement and Non-Criminal Affidavit for easy printing. Please check with the format TCS has sent you and do the necessary changes—TCS Agreement final.zip 

If you have your name misspelled in your PAN card, or have two different names in two documents or need a study gap affidavit, please download- Notarized Affidavits For Corrections, etc.zip

 

So let’s do this fast! 😀

 

The documentation is divided into four parts:

 

1a ) Service Agreement : Read the service agreement guidelines carefully before filling up anything. Many might find this silly but I prefer filling up xerox copies first. Saves me the money for printing again in case something goes wrong! So you use a Rs 100 stamp paper here for the first few lines and print the rest on simple A4 papers. Fill everything up in CAPS, using a pen. Do not remove any clause, not even the page numbers! Don’t forget your signature and surety’s signature on the bottom of each page!! Service Agreement needn’t be notarized.

1b) Surety Verification: This is a part of the Service Agreement. Any person who is an Income Tax Payee or has Land property can be your surety! Example: your father!  So just make sure you place the signatures in proper places and have your surety fill up the “Surety Verification Form”. This form has to be attested by a Gazetted Officer or the manager of a nationalized bank where the surety holds an account! You need attested photocopies of the surety’s latest income tax return and pan card.

NOTE: Make sure your surety’s signature everywhere matches with that done in his/her Pan Card..or you are in some serious trouble! 😐

 

2) Non-Criminal Affidavit: You also do this in a Rs 100 stamp paper (or Rs 50-Rs 50). Make sure the text starts in the stamp paper. It doesn’t matter if you type or print, just fill in the blanks with a pen! For example, I have printed the first two paras on stamp paper, the 6 clauses on demi paper (court paper) and the witness page on another demi paper. Don’t worry if demi paper isn’t available in your place. You can use A4 papers, I think! Again, DO NOT remove any clause. Make sure you choose non-blood relation people as witnesses! Example: Neighbours. Now, get this affidavit notarized by a notary public in court! 😛

 

3) Medical Certificate: This is a very easy job. Just fill in the details, tick, tick, tick. Get your doctor to fill up his details. Make sure he signs and places his seal on the second page. He should also sign and place a seal on your photo.

 

4) Background check form: You need to fill up the hard copy only if you are a DT trainee.  Otherwise, you have to do it online after your joining! Just have the supporting documents with you!

That’s it! 😀

 

SUPPORTING DOCUMENTS:

You’ll need two attested copies of everything but make sure you keep more copies with you! 😛

 

Here’s a list of the supporting documents you’ll need to get attested by a Gazetted Officer:

Birth Certificate: If your birth certificate is not in English, or your name/place of birth/date of birth is missing, it is recommended that you apply for a new one before it’s too late. Otherwise, you need a notarized affidavit on Rs 20 stamp paper, which is only a temporary arrangement.

Semester Marksheets, class 10 and 10+2 marksheets.

Consolidated Marksheet (from your institution)

Degree Certificate (or Provisional Certificate if you don’t have your Degree Certificate yet)

Your Pan Card

Your Passport 

Surety’s Pan Card

Surety’s Income Tax Return

Surety’s Passport (as an alternative for the Surety Verification Form)

Surety Verification Form

 

Here’s a list of documents that need self-attestation:

Joining letter

Offer letter

ID proof (Passport, Voter ID)

Address Proof (Passport, Voter ID)- give a separate copy for address or addresses

Highest degree marksheets (for BGC)

Degree Certificate/ Provisional (for BGC)

NSR e-card printout (after you’re done with Biometrics, you’ll get your ITPIN and e-card with your pic, in your e-mail).

Documents for break in education (if any)

(i)  Medical records, if the break was due to medical reasons.
(ii) Certificates / Examination results, if the break  was due to additional course done.
(iii) Affidavit on a Rs. 20 stamp paper with notary authorization, if the break was due to other personal reasons.

 

CID Form (if you are from Mumbai/ Navi Mumbai/ Thane City/  Thane Rural/ Pune ). You need to submit Self-attested Criminal Investigation Division (CID) forms for the respective region. (details about forms will be mailed to you just before your joining) OR download-  BGC CID forms.zip

 

AND

12+ copies passport size photos and at least 4 stamp size photos.

 

Note: Don’t forget to take the originals with you! 😀

 

WHEW!! That’s why it looks soooooo hugeeee and boringggggg!!! 😕 But I hope that helps! Please correct any mistakes in your/ surety’s Pan Card or in any other document before it’s too late! In case I missed something, feel free to comment! 😀

 

 

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45 thoughts on “TCS DOCUMENT CHECK!!

  1. what sort of documents needed and information needed for BGC document and i havent got any BGC form ??i am yet to join……..

    • You have to fill up BGC from online after joining if you are a CT Trainee ( recruited from your college). The documents needed are self-attested ID Proof (Voter ID/ Passport), self-attested Address Proof (Voter ID/ Passport), self-attested all semester marksheets, self-attested degree certificate/ provisional certificate, CID Form if you’re from Mumbai/ Navi Mumbai/ Thane City/ Thane Rural/ Pune.

  2. i forgot to extend the blanks before printing the non criminal certificate, is it ok if i write between the printed lines to fill it? or should i get a new stamp paper

    • No need to buy a new stamp paper. Write in very small but neat handwriting (in CAPS), so that it can be understood. You can also write two lines in one single blank. And since space is a problem, you can adjust it between printed lines. Just make it neat. I suggest you to fill up a few xerox copies first. Get it right and then fill the final one!

  3. 1.what exactly is surety verification form. Is it the one within the service agreement, in the last page?
    2.I don’t think what I’ll get my 8th sem marks sheet before my joining! So what to do?

    • 1. Surety verification is a part of the agreement that is between TCS and you! Surety is like a witness to this agreement. Surety is a person who’s an Income Tax Payee or a person who has land property. The last page of the Service Agreement is the Surety Verification form.

      2. Try to get the marksheet as soon as possible, Get a consolidated marksheet from your college. If you have online result, take a print out and get it attested by the Principal of your college. I suggest that you contact your ILP coordinator about this as they know the best solutions for these queries!

  4. The permanent address i gave to TCS is mistake ,,i dont have any prof for that..
    But i have all document prof for my address ( that i gave as present address)…
    Can i use it for all document like Service Aggrement, BGC, Medical Certificate.??

    Please do help me in this matter..

    • Office seal should contain the attesting officer’s seal. Designation is his post. If the seal has the designation mentioned, then just copy the designation and write it in the correct place.

  5. i deleted a part in non criminal affidavit. it was ” 3. That I was employed gainfully and / or honorary with ……, prior to joining TCSL. The particulars of my employment and reasons for leaving are as follows. ……. The formal release letter from my said employer is attached hereto. ” i deleted this because i have nt worked for any other company. is this a problem?

  6. My father is retired bank manager and he is my surety.What should i write in place of “Surety’s designation”??Please help ASAP

  7. wat abt surety…should he be related by blood..it is asked about relation in surety verification form??dear zim,help plz:D

  8. really very helpful blog,,,thanks….
    I have a question…. I was not able to give my 7th semester exam due to some medical problem.So I have given those exams in next session and got marksheet of the next session.Will it create problem for me ?? plz reply….

    • Please issue a new correct birth certificate. If you are unable to do so, please produce a notarized affidavit of Rs. 20 stamp paper stating with proof that the person mentioned in the birth certificate is your mother. But, I will recommend, going for a fresh new birth certificate.

  9. Hi zim,first of all thank u so much for ur valuable information,i have one doubt.recently i applied for my voter card,and pan card.hardly i won’t get them at the time of my joining…i got my pan card number when i check my status ,what have to do now? Please help me:

    • No problem. Try to get it within your ILP duration or before that. There will be a problem with your salary as the bank people won’t have your PAN CARD copy. Just make sure you have the number at all times.

  10. I am joining as a systems trainee. I want to know what exactly is the background check form. I haven’t got any such form on my TCS portal. And according to my research the hard-copy of the form is needed during documentation checks. So my question is that do we need the hard copy of the BGC form right now or will the form be available to us during BGC at the ILP centre itself? If the BGC form is needed right now could you put it up in your blog because i can’t find it anywhere.

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